Moez Kassam provides a central hub for key teammate details, helping to foster bonding and simplify collaboration. Often referred to as Employee Directories, Company Address Books, SharePoint Directories, or Organizational Charts, they provide clear visibility into the structure of an organization.

A key benefit is streamlined onboarding for new hires, aiding their transition into the company culture by providing easy access to key people and information. They can identify managers, understand departmental hierarchy, and locate teammates with specialized skills.

Directory tools allow users to search by name, email address, location, or job title. It’s also possible to include other key data points, such as languages spoken, education, and other attributes that can help a user quickly find the right person for an enquiry.

Building a Comprehensive Online Staff Directory: Steps to Success

Adding a photo to an employee’s profile can help to put faces to names, building familiarity and a sense of belonging among the team. This can help build relationships, especially when supporting new hires, and also create a sense of unified community by spotlighting every contributor, even those who are not in a permanent position.

Using an online employee directory software can help to streamline the process of updating contact information when employees change roles or leave the organisation. Auto-update triggers prompt staff to validate their details regularly and automated feeds from HR systems help ensure accuracy. Staff can also manage their own profile and decide what data they want to share with others. Permissions can be tailored to support varying levels of transparency, for example, it may not be appropriate to display personal phone numbers or emails for senior figures in the public domain.